Request for Proposals – Cleaning Services
For details, click here: 2013 RFP Cleaning Services.pdf
General Business Information
New Products / Product Demonstration
Vendors interested in supplying goods or services should first contact Metro's Purchasing Department
(402) 341-0800, Ext. 2270. You may be referred to the appropriate department head responsible for acquiring the product/service. Vendors may conduct sales demonstrations, offer trial materials, etc., but without obligation to Metro. No payment will be made for any goods delivered without a purchase order number.
The Grant Administrator coordinates all formal solicitations for goods or services. The invitation for bids includes any specifications and pertinent attachments defining the items or services sought. Questions related to the bid process, or clarifications pertaining to written specifications, should be directed to the Grant Administrator (402) 341-0800, Ext. 2600 and/or the person(s) designated in the specifications.
Vendor Lists are maintained for all classes of commodities and services normally used by Metro. The advantage of being on our Vendor Listing is to increase the potential of being notified of our purchasing needs.
To be added to our Vendor Directory, contact the Purchasing Department at the number and extension referred to in the preceding paragraph.
Simply being on the Vendor Listing does not guarantee you will receive solicitations. The volume of vendors sometimes prohibits solicitations to every vendor listed under a particular commodity or service. It is the responsibility of the vendor to secure the proper bid packages(s) where applicable and remain aware of Metro purchasing and contracting opportunities.
Points to Remember
- Read all solicitation packages carefully.
- Be sure you comply with all requirements before you respond.
- Be sure your bid arrives on time. All solicitation packages will contain the date and time the bid is due to Metro. Do not depend on the U.S.
- Postal Service or a courier service. Metro cannot accept late offers.
In accordance with the Company's Operating Policies, our employees are prohibited from accepting gifts, special accommodations, or privileges from a contractor or his/her agent, suppliers or dealers with whom Metro does business. Vendors are requested to adhere to the Company's policies in this regard.
Doing Business with Metro
The Purchasing Department of the Transit Authority of the City of Omaha d/b/a Metro conducts purchasing transactions for the company's operations. Vendors are required to conduct their business directly with the Purchasing Department during business hours (8:00 a.m. - 4:30 p.m., Monday through Friday). By making an appointment in advance (402) 341-0800, Ext. 2270), you will ensure the personnel you wish to see will be available. You are welcome at Metro; we look forward to seeing you. Metro's Purchasing Department shall ensure that purchases of material, equipment and supplies are made at the lowest and best possible price after considering price, quality, applicability, availability, support service, pertinent laws and regulations.
Informal Competitive Bids
Price quotations are secured from vendors and awarded to the lowest and best bidder for goods or services. The technique of obtaining price quotations is generally used when conditions are not appropriate for the use of sealed bids.
Formal Competitive Bids
Bids are publicly solicited and a contract is awarded to the lowest responsive and responsible bidder; Metro reserves the right to reject any and all bids. The following requirements apply:
- The invitation for bids will be publicly advertised;
- The invitation for bids shall include any specifications and pertinent attachments and shall define the items or services sought;
- All bids will be publicly opened at the time and place prescribed in the invitation to bidders.
Sole source procurement is accomplished through solicitations or acceptance of a proposal from only one source, after determining competition is inadequate. Purchases may be made directly from a vendor in cases of emergency, specialized equipment or other unusual circumstances.
Approvals for contract awards for goods or services shall be initiated in accordance with the appropriate procurement method contained within the Company's purchasing procedures and/or Federal Transit Administration regulations as may be applicable.
Disadvantaged Business Enterprise (DBE) Program
DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM
The Transit Authority of the City of Omaha, d/b/a Metro, has established a Disadvantaged Business Enterprise (DBE) Program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26. Metro has received Federal financial assistance from the Department of Transportation, and as a condition of receiving this assistance, Metro has signed an assurance that it will comply with 49 CFR Part 26.
It is the policy of Metro to ensure that DBEs are defined in part 26, have an equal opportunity to receive and participate in DOT–assisted contracts. It is also our policy:
- To ensure nondiscrimination in the award and administration of DOT – assisted contracts;
- To create a level playing field on which DBEs can compete fairly for DOT-assisted contracts;
- To ensure that the DBE Program is narrowly tailored in accordance with applicable law;
- To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs;
- To help remove barriers to the participation of DBEs in DOT assisted contracts;
- To assist the development of firms that can compete successfully in the market place outside the DBE Program.
Edith A. Simpson, J.D., Legal/Human Resources Director has been delegated as the DBE Liaison Officer. In that capacity, the Legal/Human Resources Director is responsible for implementing all aspects of the DBE Program. Implementation of the DBE Program is accorded the same priority as compliance with all other legal obligations incurred by Metro in its financial assistance agreements with the Department of Transportation.
The Metro Board of Directors has adopted a formal Operating Policy demonstrating the Company’s commitment to implementing all aspects of the DBE Program which has been disseminated to managers and officials responsible for procurement of goods and services. The Policy Statement is posted on Company bulletin boards. Metro has distributed this statement to DBE and non-DBE business communities that perform work for Metro on DOT-assisted contracts by posting the statement on the Company’s website and by including the Statement of Policy in bid solicitation documents.
CURT A. SIMON, Chief Executive Officer
DBE Program Information
To obtain additional information concerning the DBE Program, contact:
Legal/Human Resources Director
2222 Cuming Street,
Omaha, Nebraska, 68102-4392
(402) 341-0800, Ext. 2525